Constitution & Rules

BLACKPOOL AND DISTRICT TABLE TENNIS LEAGUE
(affiliated to Table Tennis England & L.T.T.A.)
 

CONSTITUTION AND RULES 2017-2018

1. Name
2. Officers
3. Executive Committee
4. Powers of the Executive Committee
5. Emergency Committee
6. Annual General Meeting
7. Special General Meeting
8. Club Membership
9. Clubrooms & Playing Equipment
10. Duties of Club Secretaries
11. Registration of Players
12. Transfers of Players
13. Ranking Lists
14. Match Play
15. League Divisions
16. Postponements of Matches
17. Complaints, Protests & Appeals
18. Town Team Badges
19. Honorary Life Members
20. Cups & Trophies
21. Miscellaneous
22. Other League Competitions
23. Executive Committee Comments
24. Guide to Club Secretaries and Players

1. NAME

This association of Table Tennis Clubs shall be called the Blackpool and District Table Tennis League and shall be affiliated to Table Tennis England and Lancashire County Table Tennis Association (L.C.T.T.A.) Return to Top>

2. OFFICERS

The officers of the League shall be: Chairman, Vice Chairman, Hon. General Secretary, Hon Treasurer, Hon. Scorecard Secretary, Hon. Tournament Secretary, Hon. Town Team Secretaries (as required), Hon. Social Secretary, Hon. Media Officer and Hon. Development Officer. Return to Top>

3. EXECUTIVE COMMITTEE

a) The League shall be managed by an Executive Committee consisting of the officers of the League with the addition of other members elected by the Annual General Meeting.

b) No member of another Town's League Executive Committee may stand for a position on the Blackpool League Executive Committee, other than as an elected member, and no member of the Blackpool League Executive Committee may hold a position other than as an elected member on any other League Executive Com­mittee.

c) The Executive Committee shall meet:

1) As decided by the Chairman and the Hon. General Secretary.

2) At the request of three members of the Executive Committee addressed in writing to the Hon. General Secretary.

3) As arranged at the previous Executive Committee meeting.

d) The quorum for the Executive Committee shall be five members.

e) Each member shall have one vote and the Chairman an additional casting vote, except in cases concerning their own club. Return to Top>

4. POWERS OF THE EXECUTIVE COMMITTEE

 The Executive Committee shall have power to:

 a) Appoint a President, Vice Presidents and L.C.T.T.A. Representative.

 b) Co-opt for any special purpose any representatives of the member Clubs and/or persons, being members other than representatives.

 c) Create (until the next Annual General Meeting) any other office and fill any vacant office or position on the Executive Committee as they occur.

 d) Accept direct affiliations to the League from individuals.

 e) Fine Clubs and/or deduct sets won as laid down in other rules. Such fines may be deducted from the deposit in the absence of direct payment.

 f) Suspend any Club, Official, member or player and deal with any irregularities, emergencies or matters not provided for in these rules. In all matters  their decision shall be final, except under appeal to the L.C.T.T.A. and Table Tennis England. Return to Top>

5. EMERGENCY COMMITTEE

 An Emergency Committee consisting of the Hon. General Secretary and/or Chairman and any other two members of the Executive Committee shall have power to act in an emergency, any action taken being reported to the next meeting of the Executive Committee. Return to Top>

6. ANNUAL GENERAL MEETING

a) The Annual General Meeting shall be held during the month of June.

b) Fourteen days notice of the Annual General Meeting shall be given by the Hon. General Secretary to all Clubs in membership.

c) The quorum shall be representatives from at least 50% of the Leagues Clubs. Any Clubs not represented shall be fined £5.00.

d) All officers shall retire from office at the Annual General Meeting but shall be eligible for re-election.

e) Nominations for all offices and elected positions on the Executive Committee shall be made at the Annual General Meeting, the election being by ballot.

f) Alterations, deletions and additions to rules may be made only at the Annual General Meeting or Special General Meeting called for that purpose. All suggested alterations, deletions and/or additions to rules must be sent to the Hon. General Secretary in writing 28 days prior to the date of the Annual General Meeting. They shall be circulated to all Clubs, together with the annual report of the Executive Committee, with the notice convening the Annual General Meeting. No other alterations or amendments in principle to the rules will be accepted, except that, with the consent of the Chairman, a different form of words to clarify the rule or the amendment may be allowed.

g) Only a Club's nominated representative may vote at any General Meeting and the voting shall be on the basis of 1 vote for 1 team; 2 votes for 2, 3 or 4 teams; 3 votes for 5, 6 or 7 teams; and 4 votes for Clubs which had 8 or more teams in the League in the previous season, only registered members and players may hold office or be nominated for any of the elected positions on the Committees.

h) An auditor/s shall be elected at the Annual General Meeting.

i) Fourteen days before the Annual General Meeting the Hon. Treasurer shall provide for consideration of the members, the Annual Accounts, duly audited.

j) Where possible, 8 weeks preliminary notice of the Annual General Meeting, together with a reminder of the closing date for amendments to rule, shall be given to all Clubs in membership. Return to Top>

7. SPECIAL GENERAL MEETINGS

a) A Special General Meeting shall be held as and when deemed desirable by the Executive Committee or on the request of 12 registered players or members giving notice in writing to the Hon. General Secretary. This notice is to state the reason for the calling of such a meeting and the meeting must then be called within 14 days of the Hon. General Secretary receiving such notice.

b) Seven days notice shall be given by the Hon. General Secretary to all Clubs in membership.

c) The quorum shall be the same as for the Annual General Meeting and there shall be the same fine for non-attendance. Return to Top>

8. CLUB MEMBERSHIP

a) Application for membership of the League shall be made by printed entry form, the filling in of which renders the Club liable for all League fees. New entries must be made by 1st July. After approval of the Executive Committee, the Club shall pay the following fees:

1) A deposit of £ 10.00 to be retained by the league and refunded when the Club no longer enters a team in the League.

2) An annual Registration Fee of £10.00 for each team.

b) Entry forms for the next season must be received by the Hon. General Secretary no later than the 1st July.

c) Each team shall fix a night for its home matches and the night must be notified to the Hon. General Secretary.

d) Clubs in arrears in their payment of League fees, deposit or outstanding fines on September 30th shall be fined £10.00 and shall be fined an additional £10 for each subsequent month they remain in arrears. The Committee may suspend any Club still in arrears as at 31st December. Return to Top>

9. CLUBROOMS AND PLAYING EQUIPMENT

On initial entry and at any time during the playing season the Clubrooms and tables may be inspected by the League Officials to see if they comply with the following requirements:

a) The playing court should aim to be no less than 9m by 4m with lighting 2.5m above the floor at a minimum intensity of 250 Lux.

b) All equipment should comply with current Table Tennis England regulations. Return to Top>

10. DUTIES OF CLUB SECRETARIES

a) When a Club in membership changes its Secretary, or when a Club Secretary changes his address, it shall be their responsibility to notify the Hon. General Sec­retary, in writing, within three days of the change.

b) When after the fixtures have been printed, it is found necessary for a team or teams to alter their match night, it shall be the responsibility of the Club Secretary to notify all visiting clubs that the change will affect. Club Secretaries receiving such notification must acknowledge within seven days. Failure to do so will be considered a legitimate reason for claiming the match points. Return to Top>

11. REGISTRATION OF PLAYERS

a) Clubs shall register their players on the block registration form supplied by the League. If the Executive Committee decides a player has been registered incorrectly it shall inform the Club involved and amend the registration form accordingly.

b) The block registration form shall be forwarded to the Hon. General Secretary by 1st July.

c) The Individual Registration fee is £16.00 per Senior signed player and £8.00 for players under 18, which includes the provision of the handbook. The provisions of Rule 8 d) shall also apply to non-payment of Player registration fees.

d) Additional registrations should be made in writing to the Hon. Scorecard Secretary, to be received by 12 noon on the day of the player's first match. The requisite registration fee must have been sent to the Hon. Treasurer. Any team playing an ineligible player or unregistered player shall forfeit that player's points.

e) The Executive Committee shall have the right to refuse a proposal for registration.

f) No registration can be accepted after the 1st January, without it first being referred to the Executive Committee.

g) The registration remains effective until the Annual General Meeting for the relevant playing season.

h) Every registered player must be affiliated to Table Tennis England as an Individual Player Member before being eligible to play in the league for the current season. Return to Top>

12. TRANSFERS OF PLAYERS

a) A player having signed for a Club can apply to be transferred to another Club provided both Club Secretaries agree and the subscription to the first Club has been paid. The committee reserves the right to refuse a transfer after the 1st January.

b) Failing consent of his Club Secretary the player shall have the right of appeal to the Executive Committee. Return to Top>

13. RANKING LISTS

a) The Secretary of each Club shall list its registered players, nominating 3 or more for the team in which they are to play in the coming season (i.e. 1st, A, B, etc.).

b) Players should be nominated as close as possible to their normal ranking on abil­ity within the Club. Where a player is nominated for a team well below his standard (starred player) Committee sanction must be sought. A starred player is not allowed to play up for a higher team.

c) A player will not be allowed to play for a lower team than that for which he has been nominated.

d) Applications for transfer from team to team within the Club must be approved by the Hon Scorecard Secretary and Executive Committee. Transfer to a lower team than that first nominated will not normally be permitted except under exceptional circumstances. If permitted, that player will not play for any other team of the same Club during the remainder of the season.

e) No player may play in teams above his nominated team more than seven times in any one season.
NOTE: If a player nominated for a D team plays 5 matches in the C team, 1 in the B team and 1 in the A team he will be deemed to have played up the permissible limit of 7 times, and the next time he plays above the D team will mean that he cannot play for the D team again in the season. Return to Top>

14. MATCH PLAY

a) For a Match all games shall be played under Table Tennis England Rules.

b) The visiting team shall be allowed 5 minutes for practice but once the match has started no play between games shall under any circumstances be allowed. A latecomer, however, shall be allowed a brief knock before playing his first game.

c) A team shall consist of three players and play shall be in order of the scorecard, unless otherwise agreed by both captains. A 4th player may be introduced in the doubles.

d) One player of each team must be in the clubroom by 7:30pm. To be eligible to play the other players must arrive by 8:00pm, after which time no addition amendment or alteration to the scorecard will be allowed.

e) All matches shall commence not later than 7:45pm.

f) The timings in rules 14d & 14e are applicable to clubs with the general accepted starting time of 7.30pm. Timings for clubs with specified earlier or later starts should be adjusted accordingly.

g) An umpire shall be selected by the Captains, first one team then the other, alter­nate sets, and his decision shall be binding, except under appeal to the Executive Committee.

h) Any player absent WITHOUT JUST CAUSE when called upon to play shall forfeit his set. If through illness concession or any other cause a player does not complete a game, the games un-played or uncompleted in that set and all remaining sets shall be considered lost. In the case of an accident or sudden illness during a game a player shall be allowed the time occupied by the next set to recover and resume playing,

i) No player may play in two matches in one night.

j) No points shall be awarded for a win or draw. The Match and Divisional tables being based on Individual games won and lost.

k) After each match the home team shall forward the scorecard to the Hon. Scorecard Secretary immediately. Where cards have not been received within 7 days of the arranged date, no postponement having been agreed by the Hon. Scorecard Secretary, the offending team will be liable to a fine of £10 and any points won may be withheld.

l) Executive Committee Members may during the season make random visits to Clubs on match nights in all Divisions to ensure that Rules are being adhered to, and that games are being played in a friendly and sporting manner. Return to Top>

15. LEAGUE DIVISIONS

a) The number of teams in any Division shall be as equal as possible.

b) At the end of each season the top two teams from Division 1 downwards shall be promoted to the next higher Division.

c) When formulating Divisions for the forthcoming season the composition of each Division shall be reviewed in order to meet, as far as is possible, the requirements of Rule 15a).

d) Any new team entering the League will be placed in a Division appropriate to its playing strength, when there are vacancies.

e) For the purpose of deciding positions in any Division where there is a tie in individual games both won and lost, and the position of any of these teams has a bearing on the winner or runner-up positions or on promotion or relegation, the order shall be decided by the results between the teams involved. In the event that the cumulative games won and lost in the two matches between the tied teams also ended in a draw, then the order shall be decided by the points won and lost between the tied teams. If the cumulative points won and lost in the two matches between the tied teams also ended in a draw, then the order shall be decided by a play-off between the teams under normal league rules except that there shall be no doubles match.

f) If a team withdraws for any reason before completing their fixtures, then the result of all previous games shall be deleted from the records. Return to Top>

16. POSTPONEMENT OF MATCHES AND WALK-OVERS

UNDER NO CIRCUMSTANCES WILL WALK-OVERS BE ALLOWED.

If any team does concede or accept a walkover contrary to this rule then the conditions and penalties relating to illegal postponements at a) to c) below will apply.

UNDER NO ORDINARY CIRCUMSTANCES, OTHER THAN BLACKPOOL TOWN TEAM COMMITMENTS, WILL POSTPONEMENTS BE ALLOWED.

a) If in extreme circumstances (e.g. Clubroom facilities not available) the Captain or Secretary should immediately contact the Hon. Scorecard Secretary, whose decision will be final. If a match is postponed without contacting and obtaining the agreement of the Hon Scorecard Secretary beforehand, the team postponing the match shall be fined £20 and a deduction of 5 points. The team agreeing to such a postponement shall also be fined £10. The match will still need to be played under the normal rules concerning postponements as follows:

b) In the event of a postponement being granted the clubs concerned should endeavour to play the match at the earliest opportunity. As a last resort, Clubs will have two weeks after the final week of the season to play any authorized postponed or other outstanding matches. If scorecards for these matches have not been received by the Hon. Scorecard Secretary by the Saturday following the two week period of grace, then unless the team who originally requested the postponement can demonstrate that they attempted to re-arrange the fixture by offering the other team two dates to play the match, they will be fined £10. In the event that the other team failed to accept one of the two dates offered, they will be fined £10.

c) Should any of these un-played matches have a significant bearing on promotion or relegation positions the committee reserve the right to determine a match score between the teams, taking into account other matches between the teams, the known playing strength of players and any other factors the Committee deem relevant. Return to Top>

17. COMPLAINTS, PROTESTS AND APPEALS

All protests etc., relating to a match must be sent to the Hon. General Secretary within 10 days of the match with a deposit of £5.00 which will be returned if the protest is upheld. The Secretary of the Club protesting shall, at the same time, send a copy to the Secretary of the Club protested against. The Secretary of the Club protested against, if they so desire, must within 6 days send their reply in writing to the Hon. General Secretary. Return to Top>

18. TOWN TEAM BADGES

The town team badges shall be awarded only to players who, having been selected and having played in Inter-League events, are considered by the Executive Committee to have earned by their play the award of the badge. The Executive Committee shall have the power to confer the badge on any person for exceptional services rendered to the League.

a) The designated Town strip shall be worn for all representative games. Return to Top>

19. HONORARY LIFE MEMBERS

(a) The distinction of Honorary Life Member may be conferred for special or long service in connection with table tennis within the Blackpool and District Table Tennis League.

b) Honorary Life membership of the league may be conferred only by a majority vote of the Committee. In addition to the Committee itself any registered player can nominate a candidate to be considered by the Committee. This must be received in writing by 1st March.

c) The distinction shall be conferred on the recipient(s) at the Presentation Evening.

(d) A life member entitlements are as follows:

One free adult ticket to the presentation evening. Return to Top>

20. CUPS AND TROPHIES

All persons and Clubs receiving Cups and Trophies of the League do so on the fol­lowing conditions:

a) The Cups and Trophies cannot be won outright but shall, except as hereinafter provided, be held until the following 31st March by the recipient.

b) The recipient shall sign a receipt and an undertaking drafted by the Executive Committee to be handed over when the cup or trophy is received.

c) In the event of any Club becoming defunct the Cup or Trophy shall be returned by such Club to the Hon. General Secretary.

d) The Cup or Trophy shall not under any circumstances be taken out of Lanca­shire.

e) The holder shall keep the Cup or Trophy in clean and proper condition and shall be responsible for any damage to it.

f) The Cup or Trophy shall be returned, without any request being made by the Hon. General Secretary, by March 31st.

g) The League Trophies shall be presented as deemed desirable by the Executive Committee. Return to Top>

21. MISCELLANEOUS

In the construction of these rules words importing the singular and the plural number shall respectively include the plural and the singular number; words importing the masculine gender shall include the feminine gender. Return to Top>

22. OTHER LEAGUE COMPETITIONS

a) Team knock-out competitions will be open without additional charge to all registered Clubs and players subject to the conditions laid down in the Competition rules at b) to j) below.

b) Only registered players and affiliated members shall be allowed to play in the League Tournaments unless the Tournament is specially arranged as an open one.

c) In all knock-out competitions no player may play in more than one team in the same competition.

d) All team knockout competitions shall consist of nine single sets, all of which shall be played according to rule 14 j) (except the handicap team competition), unless it is mutually agreed, before the match commences, to finish when a result has been obtained.

e) The Divisional Cups shall be awarded to the winners of the respective competitions. The Handicap Cup competition shall start on the free week allocated in the League Fixture Handbook.

f) In any Handicap Competition, the Executive Committee have the right to fix the handicap of any player or club.

1) In the event of both teams ending on exactly the same number of points at the conclusion of the match a further three games shall be played in the following sequence 3 v 3, 2 v 2, and 1 v 1. A third of the original handicap will apply and the cumulative scores added together to determine a winning team. In the event of a draw the teams involved shall determine another date to play the match and then consult the Hon. Tournament Secretary for their approval.

g) After round 1 no player may take part in any team K.O. competitions unless they have played at least three matches during the current season under the jurisdiction of the League.

h) In the team knock-out competitions, the home team shall be responsible for ar­ranging matches with opponents, most games should be played in the free weeks set aside for cup games. Only in extreme circumstances should team captains ask for an extension of time. but the home team captain MUST contact the away team captain to verify the match date. In the event of no result being received by the Hon. Tournament Secretary within the time stated on the notification of the draw, one or both teams may be scratched from the competition.

i) Entry to Individual Divisional competitions shall be eligible for each registered player.

1) A player can compete in their nominated Division only. A player unless starred is eligible to compete in the division of their registration. Starred players will be placed in the division akin to their ability at the discretion of the Executive Committee.

2) Where a player has exceeded the limit as set in Rule 13 e) the Executive Com­mittee shall have discretion as to the appropriate Divisional competition. In all team knock-out competitions it shall be the responsibility of the winning Captain to ensure that the scorecard reaches the Tournament Secretary within 7 days of the match. Failure to comply may result in both teams being removed from the Competition. Return to Top>

23. EXECUTIVE COMMITTEE COMMENTS

These rules are intended to be general guidelines within which all matches can be played in a friendly and sporting manner, they are not designed to cover every even­tuality nor are they to be used to determine the finer points of the law. Any player, team or Club who, in the opinion of the Executive Committee is found to be using these rules in order to gain unfair advantage or does anything, not covered by the rules, that the committee deems reprehensible or brings the game into disrepute, will be liable to such disciplinary action as the Committee sees fit to impose. Return to Top>

24. GUIDE TO CLUB SECRETARIES AND PLAYERS

Club Secretaries and players will assist in the management of the League if the following hints are observed:

a) All matters connected with the players' registrations and nominations list, contact the Hon. Scorecard Secretary.

b) All matters connected with postponed fixtures, results and League tables contact the Hon. Scorecard Secretary.

c) All matters connected with Town Team matches contact the relevant Town Team Secretary.

d) All protests re matches to the Hon. General Secretary.

e) All matters connected with local tournaments (individual or team events) contact the Hon. Tournament Secretary.

f) All matters connected with Open tournaments contact the L.C.T.T.A. representative or Table Tennis England.

g) All matters connected with publicity contact the Hon. Media Officer.

h) All other matters and for any further information contact the Hon. General Secretary. Return to Top>